The best office movers are going to make your next commercial move easier. Moving your office or business can be a daunting task. Whether you’re relocating to a new location, expanding, or just reorganizing your workspace, it’s essential to have the right team of professionals by your side. Commercial movers have the skill set and equipment to ensure your move goes smoothly. Here is how you can make your commercial move easier.
1. Why You Need Professional Help
Don’t make the mistake of thinking that your staff can handle your move. Moving the contents of your office should never be left up to staff members. Commercial contractors specializing in moving are more than just moving company; they are commercial relocation experts. That means that they can manage the entire logistics of your move.
Relocation experts ensure that everything is moved safely, they assist your staff in getting ready for the move, and they keep everyone on track with the move. Working with a commercial moving company ensures that your move is seamless. They take the stress right out of the move.
There are financial advantages to working with professional movers. With professional moving support, your staff can get back to work faster. You can reduce the risk of losing essential time during the move by enlisting the help of a professional moving company. The right movers will ensure your staff can return to work quickly after a move.
2. Clean Up the Space
Once you have your movers on board, it’s time to prepare for your move. You will need some help to complete the necessary tasks before, during, and after the move. There are a few must-dos before your move. You should hire professional commercial cleaning services and other professionals that can help. Cleaning up the commercial space that you are currently in is an essential activity.
Whether you lease your current space or own it, deep cleaning is an important part of the move. However, in some cases, cleaning may not be enough. For example, if you are an owner and you want to rent the space out or sell it, you may need to hire local commercial painting contractors to spruce the space up. Even if you don’t own the space and lease it, a fresh coat of paint will ensure you get your full deposit back.
Unfortunately, commercial moves come with many working parts, including cleaning out the old space and getting the new space ready for occupancy. It’s important that you have the right support, including the best office movers, to ensure that everything gets done and you can stay focused on your core business responsibilities. Hire commercial janitorial services for your new space before you move in to get that cleaned up to perfection.
3. Make Repairs
The best office movers are great to have on your team, but there are other professionals you need to help you get through the move. Through the normal course of business there may have been some damage to the property. Again, whether you are an owner or lease the property, you want to make any repairs before you move. You don’t have to worry about structural repairs like commercial roofing repair unless you own the property, but you should repair any damage that was caused by your business to the property.
For example, if one of your trucks backs into the gate or fence surrounding the property, you will need to hire a company specializing in commercial fencing and gates. Check with your business insurance before you reach out to any repair experts. You may have insurance coverage for the repairs that will cover the costs.
Ensuring that all the minor repairs are made to your current property before you vacate the property will ensure that your fresh start in your new location is not hampered by having to worry about repairs left unattended to. There are plenty of professional services that will be happy to help get both your locations in order. Take advantage of all the support, it will give you peace of mind.
4. Prepare Your New Space
Before you use the best office movers to get you to your next location, you will need to do a little prep work at the next location to ensure it is move-in ready. Preparing your new space for your staff will ensure that everyone can get right back to work. We talked about one of the advantages of using the best movers is the time savings and the ability to interrupt the workflow minimally. If your new space is not turnkey and ready for work to begin, you will lose valuable time.
There are always improvements that are needed for commercial properties. For example, if the driveway and parking lot area is in disrepair, you may want to consider hiring a commercial paving company to make repairs and upgrades to the space. Navigating broken pavement can be a liability. You don’t want accidents or employees to be injured trying to get to work.
You may need to work with a commercial electrician to ensure you have the power that you need to operate your business. Electricians can add new outlets and wiring to ensure that everyone on your staff can access power. The best office movers will get you to your new location safely, but the condition of the location is something that falls on you. Get the support that you need to ensure the new space is ready.
5. Inventory Checks
Before you move, it’s a good idea to do an inventory check. Conduct an inventory of all office furniture, equipment, and supplies. Decide which items to keep, discard, or replace. Ensure you have a system for tracking assets during the move.
Moving is a great time to get rid of all the things that your business no longer uses. For example, old outdated computer equipment, broken furniture, and other items that no longer serve a purpose should be trashed. Clearing out your office of things that are not purposeful any longer is a great way to ensure that the clutter doesn’t come with you.
It’s important that you have a tracking system in place for all your office assets. An easy way to do this is to create a spreadsheet with serial numbers of your assets and a brief description. It can be easy to lose things in a move. Make sure everyone in the office knows that there is an inventory list and to record their equipment on the list.
6. Create a Floor Plan
The idea behind hiring the best office movers is to keep the stress down. While it is essential to have the best office movers on your team to reduce stress, there are other things that you can do that will also help to remove stress from the move. For example, creating a floor plan for your new office indicating where staff will sit.
Don’t make the mistake of allowing staff to choose their own areas. It’s best if you have a plan in place with assigned space for each staff member. Having a floor plan with assigned spaces will cut down on confusion; it will also remove the chance of bickering over spaces. Take the helm and assign each person their own space.
Pass out the floor plan to each employee before the move. It will ensure that everyone knows where they should be. Having a floor plan in place will ensure everyone can get right back to work after the move.
7. Contingency Planning
Even with the best office movers on board, you may run into delays. For example, what if the commercial plumbing service is running behind, and you can’t move into the new space yet because there is no water? How will you ensure continuity for your business if there is a delay in moving into the new space?
Developing a contingency plan “just in case” will save you a lot of stress and reduce the amount of work lost. If your new space is not ready by the time the old space must be vacated, you can have a plan where staff works remotely. There are other options as well. The important thing is to have a plan in place that will work for your business.
Dealing with the possibility of delays by creating a plan will save you time and money if there is a delay. Of course, if everything goes off without a hitch, then you won’t have to enact the plan. It’s better to hope for the best but plan for the worst regarding your business move. Work on a contingency plan now before you get ready to move.
8. Clear Expectations
The best office movers will tell you that transparency is best during a commercial move. People often have a difficult time with change unless they have an outline of what to expect. It’s important that you have regular staff meetings with your employees to update them on the status of the move. The earlier you make employees aware of the move, the better. Don’t spring it on them at the last minute.
Create a list of what each employee’s responsibility is during the move. For example, if employees are expected to pack up their desks and personal belongings, they must be made aware of that. If employees are expected to work on Saturday to help prep for the move, they need ample planning time for that.
It is essential that you make you outline expectations and they are clear. No one likes surprises, especially when it comes to a commercial move. The more transparent you are, the less stressed your employees will be about the move.
9. IT Infrastructure
Before you move it’s essential that you have your IT infrastructure in place at the gaining property, but that is not all. All utilities will need to be set up and ready to go before your move. Likewise, all the utilities at your current location will need to be disconnected. Planning early on in the move will ensure nothing falls through the cracks. If you have been waiting to update your IT infrastructure, now is the time to do it.
Any changes that you wanted to make to your IT Infrastructure you should make at your new location before your move. It is much easier to make changes before the move when the location is empty. Additionally, it may be an easier transition for your staff to adopt new technology at the new location immediately following the move, rather than waiting until everyone settles in.
10. Double Check These Things
While the best office movers are tending to the move, you can focus on some audits that you need to get done. Check your business insurance policy to ensure it has the coverage that you need. Ensure that your licensing and other credentials are up to date for your business. You should also investigate any restrictions or regulations that affect your business in your new location.
Getting all your ducks in a row before the move will ensure that you are able to focus on success in your new location. Periodic reviews of insurance can help you find savings and will ensure that you have the safety net that you need in place for your business. During this short lull in business because of the move, you can take advantage and review all the pertinent things that apply to your business.
Make the most of the downtime by allowing the best office movers to worry about the move while you ensure all the things that affect your business are in good standing. A commercial move can be a challenge, but with the right support, it can be an exciting time and a great opportunity. Connect with the best office movers to start planning your move today.