For many office workers, the task of getting organized is more difficult than any task assigned by their superiors. It is estimated that some workers spend upwards of 15 to 30 percent of their time at work searching for information, rather than utilizing it quickly and efficiently.
A digital filing system can increase worker productivity and organizational skills, and are relatively straight forward. According to the International Data Corporation, the average worker prints out 45 sheets of paper per day! Digital filing systems help to cut back on paper volume by utilizing a laptop scanner or portable scanner to input documents directly into your software system, and then organizes that information. Laptop scanners and portable scanners have little difference in terms of inputting your information into the software, so it is a matter of personal preference on which you choose to use.
The average filing cabinet contains 10,000 to 12,000 pieces of paper. A digital filing system allows information to be accessed almost instantly. A recent survey of 500 IT decision makers by SandHill found that 50 percent of respondents cited business agility as their primary reason for adopting digital or cloud applications.
Digital systems are also incredibly versatile. Documents of every shape, and type can be input into the system. For instance, if you are trying to make sense of your clients, business card readers or business card scanners are a great way to efficiently organize your client information and names without having to manage physical business cards or address books.
Digital filing systems are an efficient and versatile organizational tool, making them a great option that most organizations can benefit from.